Which documents are necessary for a Sedex audit?

NOT A COMPLETE CHECKLIST; merely a starting point for preparing for a SMETA 2 PILLAR AUDIT. THIS IS NOT A REQUIREMENT FOR A SMETA AUDITOR; he may request additional documents.

Commingled documents:

1. Certificate, business/industry license, registration, or permit

2. Permits and inspection reports from the government (including those for environmental compliance, fire safety, sanitation, and structural safety)

3. A summary of the operator's certificate and a catalog of inspection and registration certificates for specialized equipment (e.g., forklift, elevator, generator, boiler, pressure vessel).

4. Additional documents pertaining to vendor/subcontractor contracts, if relevant (e.g., commissary, security, facilities).

1. Policies and Procedures of the Facility

2. Rules of the facility and employee manual

3. Discipline, benefits and allowances, hiring and recruitment policies, child labor policies, employment conditions and wages, grievance procedures, freedom of association policies, health and safety policies, environmental policies, and training policies.

1. Administration of Employee Documents

2. Personnel files of employees (including but not limited to resignation records, labor contracts, copies of identification documents, employment applications, and disciplinary notices)

3. Health examination and employee registration records (if applicable)

4. Personnel files of employees (including but not limited to resignation records, labor contracts, copies of identification documents, employment applications, and disciplinary notices)

1. Attendance and Payroll Documents

2. Time records (regular and overtime), payroll records, and piece rate records for the previous 12 months (including the most recent period, low period, and government waiver/overtime permit) are all required.

3. Production and piece rate documentation (e.g., daily production report, product inspection report)

4. A compilation of recognized festivals

5. Records of earned and casual leave for the previous two years

6. Documentation of Social Security Contribution

7. Documentation pertaining to employee benefits, such as maternity leave and annual leave.

1. Documents pertaining to the Freedom of Association, including legal organization agreements and meeting records

1. Safety and health in the environment (EHS)

2. Plan for facility evacuation or layout

3. Manual and/or written EHS initiatives

4. Documents of the EHS Committee (agendas, minutes)

5. Documentation of EHS training (including personal protective equipment and chemical safety)

1. Security & Health

2. Reports on equipment and workplace safety permits, licenses, and testing

3. Service and inspection records for equipment

4. A compilation of the hazardous procedures and chemicals

5. SDSs are safety data papers.

6. Enumeration of mandatory personal protective equipment

7. Records of inspections, testing, and maintenance of fire suppression apparatus

8. Records of fire drills and fire inspections

9. Procedures for emergency action (including an Emergency Response plan)

10. Documentation of occupational illnesses and injuries

11. Documents documenting the surveillance of industrial hygiene (including chemical exposure, air contaminants, noise, temperature, lighting, and interior air quality).

12. Medical examination records of employees (if applicable)

13. Documentation of potable water testing and analysis

14. Health records of food service personnel and a cafeteria license, if applicable

1. Acceptance report and certification of the environmental impact assessment and project completion

2. Records of annual monitoring and reporting, if relevant.

3. Permit for air emission monitoring and emissions

4. Permit for wastewater discharge and monitoring documentation

5. Documentation of hazardous refuse inspection and disposal

6. A pollution control board's consent or approval